Tag Archives: #jiscmrd

JISC, EPSRC and DCC RDM awareness event at Nottingham

As the ADMIRe project reaches its final stages, we were pleased to host a large Research Data Management awareness event on The University of Nottingham’s main campus. The event was the culmination of extensive planning by Laurian Williamson and Research Graduate Services, It was designed so that Heads of Schools and senior Professional Services managers could learn about RDM and the impact this may have on their respective roles.

The event started with a buffet lunch, before continuing with a selection of enlightening talks from both external and internal speakers. Attendance was limited to 60 people and we were pleased to say that we had a full house, with only one or two seats being empty in the room. The agenda of the event is here: ADMIRe RDM Event Briefing and Programme

The speakers and their presentations are listed below:

Dr Simon Hodson, Jisc Managing Research Data Programme Manager: Hodson MRD Overview – Nottingham
Ben Ryan, EPSRC Senior Manager, Research Outcomes: EPSRC RDM (Nottingham June 2013)
Joy Davidson, Digital Curation Centre (DCC) Associate Director: Introduction to RDM DCC
Caroline Williams, Director of Libraries and Research and Learning Resources, University of Nottingham: ADMIRe RDM Event June 2013
Paul Kennedy, Group Leader, Security Group, IT Services, University of Nottingham: RDM-Launch-Data-Security
Dr Steven Bamford, Senior Research Fellow, School of Physics & Astronomy, University of Nottingham: RDM meeting Steve Bamford Galaxy Zoo

The talks were followed by Q&A sessions and a panel discussion at the end of the afternoon. As would be expected, discussions were lively and we gave researchers the chance to ask the RDM experts and learn how other institutions are faring. Questions from the floor focused upon the issues around:

  1. Long-term funding of data retention and storage
  2. Sharing sensitive and commercial data
  3. What to store and what to delete (is it cheaper to re-run an experiment for example)
  4. Obsolescence of software/data
  5. Quality of the research being impaired by RDM policy requirements
  6. Subject repositories versus an institutional policy
  7. National and international efforts on RDM
  8. Lodging patent applications and the timely release of data
  9. Costs of data management after the grant ends
  10. The area of PhD and data ownership and long-term responsibility for that data
  11. Metadata and contextual data (e.g. from email trails)
  12. Anonymous data and data fusion (identifying individuals by fusing disparate data sets)

One poignant comment noted that the EPSRC deadline of 2015 is only two years away, so significant progress must be made in all of these areas if RDM is to succeed – both at Nottingham and in the wider research community.

Although this represents the final researcher engagement session for ADMIRe, it is not the end of RDM at Nottingham. Plans are in place for sessions such as these to continue throughout the coming years at Nottingham and explore and answer the questions that were raised today.

University of Nottingham Research Data Management Website

We recently launched the University of Nottingham Research Data Management (RDM) website, which provides a single location for authoritative RDM information and resources for our research community at UoN.

This first phase of the development of the website provides both generic and UoN specific information and phase two development (2013 -2014) will include subject-specific RDM information, more content added to the ‘research data showcase’ and the site content will be refined and enhanced based on further feedback and input from the research community and key stakeholders.

From the onset we wanted a site that would sit within the UoN research domain and adhere to the UoN brand look & feel. The collaboration with the UoN Web manager was crucial and he was very keen on the idea of creating a RDM website for academics at UoN but also using the site to showcase UoN research data.

There are two main audiences for the site:

  • Researchers – both University researchers and interested external researchers (site content will be instructional and used as a tool by researchers)
  • General Public – community active people (site content will promote UoN research and data sets) and our JiscMRD programme partners

Creating the site content was a collaborative effort and it took a while to identify key stakeholders and assign responsibility for authoring and ownership of individual pages. Bringing it all together was quite a challenge and we had to delay the launch until the UoN RDM policy was approved.

There are 50+ pages on the site and deciding on the site hierarchy was heavily influenced by other RDM sites, specifically the University of Glasgow data management site for researchers, which we thought was an excellent RDM site.

In the UoN RDM survey we asked the respondents (366) to select areas where they would like to receive help with RDM, and having a UoN website was one of the tools that they indicated would be useful:

 

In the next few weeks the team will be raising awareness of the RDM site using a variety of internal communication channels, and we welcome any feedback from both the UoN research community and our JiscMRD programme partners.

Adapting, using, and re-using RDM training materials

It was quite timely when I returned to work today that I saw the JiscMRD Evidence blog posting Jisc MRD project materials: use and reuse for RDM training outlining how outputs from the programme are being used and re-used in DCC training events.

Here at ADMIRe we have adapted, used and re-used the excellent Research Data MANTRA and the Training for Data Management (TraD) supportDM for two different UoN audiences, postgraduate students/early career researchers and support staff (library and IT support). In both instances we have embedded these training resources in Moodle, using  valuable outputs from the wider Jisc MRD Programme.

University of Nottingham short course on research data management

We collaborated with the Graduate School during 2012/2013 and adapted and embedded the University of Edinburgh Research Data Management MANTRA online course in Moodle. Christine from the Graduate School did all the technical work in Moodle and I adapted the content of MANTRA for the UoN audience. This standalone online (self-study) online course is delivered entirely online via Moodle and is aimed specifically at postgraduate research students and early career researchers and was made available in April 2013. It now forms part of the UoN short course portfolio and the postgraduate students can gain training points by completing an optional assessment questionnaire (only two questions).

The collaboration with the Graduate School worked really well and it is hoped that this ‘RDM’ collaboration will improve RDM capacity and capability at UoN.

supportDM course for research data management support services

Last week I embedded the first module of the University of East London (UeL) Training for Data Management (TraD) supportDM course in Moodle, aimed specifically at those involved in research data management support services (at UoN this is currently library staff and IT support).

The SupportDM course presumes no prior knowledge of data management or digital curation and is designed for use in a blended learning environment with group meetings and individual tasks to complement the Xerte online elements. It is also suitable for standalone self-directed learning using the Xerte modules.

It has been really useful having these high quality training materials available for adaptation and re-use, many thanks to EDINA and Data Library, University of Edinburgh, and the University of East London for making their project outputs available for re-use and adaptation.

I recently circulated a brief paper on RDM Training to the head of professional development at UoN – providing an overview of what is currently available nationally and what has been done by the ADMIRe project in the area of online RDM training.

Event report: JISC Research Data Management Training Workshop

I attended the JISC Research Data Management Training Workshop, which was held on the 26th October 2012. The aim of the workshop was to provide an opportunity for the new JISCMRD Training projects to introduce what they have been doing in their projects and outlining their progress in the area of developing research data management training materials. This strand of projects are producing RDM training materials for the sciences and/or librarians.

Here at ADMIRe we have already delivered RDM training sessions for library and IT support staff and are very interested in finding out what others are doing when planning sustainable RDM training for their research community. We have developed a RDM training plan, much of which will need to be sustained beyond the timescale and lifetime of the ADMIRe project.

As well as the excellent presentations, the workshop provided plenty of opportunities to discuss challenges, opportunities, benchmarks, and how to make RDM training outputs easy to find and re-usable. A really useful aspect of the day was the involvement of some of the projects from the JISC digital preservation programme, who shared their experiences around developing training resources. In the afternoon we had the opportunity to provide feedback on the Research Information and Digital Literacies Coalition (RIDLs) proposed criteria for describing, reviewing and assessing practice in information literacy training. I found this session really useful, especially when considering how important it is to plan and evaluate courses and resources. The draft criteria are available from here.

The JISCMRD training projects which presented on their activities thus far, included:

  • DaMSSI-ABC – they aim to deliver work that will provide benchmarks on how to best describe training materials and align them with the Vitae Research Development Framework and digital curation
  • RDMRose – led by the University of Sheffield this project aims to develop learning materials on RDM for all LIS students
  • RDMTPA – this project (led by the University of Hertfordshire) is delivering RDM training for physics and astronomy. They have produced a really useful mindmap for RDM training and linking it to the research data lifecycle
  • SoDaMaT – a project led by QMUL which aims to develop discipline-specific research data management training materials for postgraduate research students, researchers and academics working in the area of digital music and audio research
  • TraD – led by UEL this project aims to produce an adapted data management course for PhD students in psychology and a new data management materials for postgraduate students in computer science

There was much to reflect on and take-away ideas from this event, some of which will inform how we move forward with our RDM training and awareness raising. For example:

  1. The possibility of creating a central hub for RDM training resources
  2. DCC will be developing a career profile for librarians involved with RDM
  3. Big challenges – storage, big data, capacity, preservation, which data will be archived with publication, who will re-use the training material?
  4. Discipline-specific RDM resources vs.generic RDM ones
  5. Develop resources around the research process and research data lifeycle
  6. Map your RDM training to the Vitae RDF
  7. ‘Tiered training’ approach
  8. ‘Slogan based’ RDM training – this worked well for some institutions
  9. Embedding RDM training within the CPD culture of an institution (this is the gold standard)
  10. We need to gather evidence for the benefits of RDM training – benefits from RDM training are difficult to quantify
  11. Must fit training around the needs of your researchers
  12. Advocacy, advocacy advocacy – try an find RDM champions and ‘enablers’ at your institution

A really valuable day and ADMIRe are looking forward to seeing and possibly utilising the project outputs once they are made available.

http://www.flickr.com/photos/bixentro/2199711056/sizes/s/in/photostream/

 

 

 


 

 

JISC MRD Workshop thoughts

The ADMIRe team had an entertaining few days at the JISC MRD workshop on the 24th-25th October 2012. It’s very interesting to learn from our fellow travellers and see where our commonalities lie.

Some highlights for us were:

  • Evaluating which data to retain and discard, the NERC checklist was particularly interesting.
  • Using the JANET brokerage to lever resources and explore shared RDM services
  • Training and guidance – there were some useful examples of RDM websites
  • RDM business cases – Bristol are far ahead here

The final point is one that is looming ever larger in our work, we’re a year into the project and the focus has shifted from one of analysis to implementation – a noticeable change that has required a shift in both mindset and working patterns. Our RDM website is due to launch in November and our RDM survey results are also due for release – both deliverables that will engage the academic community and generate interest in our fledgling service. In this respect, we’re working hard to understand what the University requires and what roles, skills and departmental structures are required to support RDM requests.

Clearly, we expect the website to generate enquiries, but do we signpost them to other people (i.e. Library, IT Support etc) or engage with them ourselves? these are questions which others at the conference are faced with and many are at a similar point – is launching a website equivalent to launching a full-scale service with limited support (i.e. only the JISC funded team) and is this a wise move?

If anything, our progress to date is making it exceptionally clear that now is the time to take our thoughts on sustainability and to turn this into a structured business case – so expect updates on this as we progress.

ADMIRe presentations and posters are available here:

ADMIRe JISC Workshop Poster

University of Nottingham RDM policies

RDM@nottingham training event

Last week I was invited to give a two hour workshop/presentation on research data management at the University of Nottingham (UoN) Academic Librarians’ Forum (ALF). This forum meets regularly to discuss wider LIS issues and topics relevant to their role in supporting the researchers’ at UoN.

An integral part of the ADMIRe project is to identify the RDM training needs of both our research community and those that will be providing services offering research data management support. A key aspect of raising RDM awareness at UoN is the delivery and organisation of RDM training, advocacy and outreach. This was a great opportunity to gather some initial thoughts and views on how the academic librarians’ saw the future of a sustainable RDM service, and in particular the skills that they may already have on managing information, as well as finding information.

The title of the event was ‘What is research data management?’ and the event organiser provided me with a series of RDM topics to cover during the session. The aim of the event was to raise awareness of research data management (RDM) and identify some of the key skills required for the delivery of a research data management service. The event and user feedback from the event will inform and enhance the development of the RDM service at the University of Nottingham.

We had 12 attendees and had two interesting break-out activities, one was around the RDM skills matrix ADMIRe has been working on and the other was reviewing the recently published: ‘Ten recommendations for libraries to get started with research data management’, published in August 2012 by the LIBER (Ligue des Bibliothèques Européennes de Recherche – Association of European Research Libraries).

Activity one – RDM skills matrix

The RDM skills matrix includes several key elements of the research lifecycle and attendees where asked to identify where they think library staff could provide support on a variety of RDM issues. The majority agreed that they already had the skills in the following areas:

  1. Metadata
  2. Open Access and Repositories
  3. Data discovery and data re-use
  4. Compliance with funding policies and requirements
  5. Data classification

Some of the areas where they felt they needed further training included:

  1. Data types
  2. Data storage
  3. Data preservation
  4. Data archiving
  5. Data Management Plans

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ADMIRe RDM survey at the University of Nottingham

The more we become embedded with all things research data management (RDM) at the University of Nottingham the less time we seem to have to update this blog with our ADMIRe JISCMRD activities. I know how beneficial I find all the JISCMRD blog postings, especially learning from some of the projects which are at a more advanced stage than ours, so hopefully this posting will provide you with some idea of the work we have been doing.

July was a really busy month, so this is the first in a planned series of updates of some of our key activities that the ADMIRe team have been focusing on recently.

Research Data Management Survey

As Tom outlined in his blog posting earlier this month our research data management survey (using the Bristol Online Survey tool) was launched and will be open until mid September.We currently have 196 responses from researchers across all faculties. UoN is a research-intensive university with more than 2500 career researchers (excluding PhD researchers).

Our survey is aimed at all UoN researchers (including PhD researchers) and we wanted to discover how data is used and managed across the University. Requirements gathering on RDM is a key activity for us, we aim to deliver a sustainable RDM service which will facilitate and embed good RDM practice at UoN.

We will publish the survey results (anonymised) once they have been analysed, sometime during the Autumn. Some  interim results are as follows:

  1. 85% of respondents are creating or working with documents (txt, pdf, Word etc)
  2. 32% back-up their data daily
  3. 59% do not record or document any metadata about their data
  4. 66% work on externally funded projects
  5. 26% developed a RDM plan for their project
  6. 92% had not received any RDM training
  7. 129/196 respondents wanted to receive training in developing a RDM plan
  8. 49.0% said their research data was confidential to their research group
  9. 30% said they were unsure whether they were required to make their data publicly discoverable and accessible after the project closed
  10. 40% said they would not deposit their data in a subject/discipline specific respository and 48% weren’t sure

Plenty of interesting responses thus far for us to mull over. Tomorrow I will provide an update on our work with DAF and sensitive data, our planned RDM website, and other training and RDM awareness training activities.

 

Event report: research data management and the role of libraries

On Tuesday I attended the excellent joint JIBS/RLUK event ‘Demystifying Research Data: don’t be scared be prepared’, held at the Brunei Gallery, SOAS, London.The event was aimed at subject/liaison librarians, key stakeholders who are likely to become increasingly involved in supporting research data management (RDM) activities as institutions start to develop their RDM policies and services. This event really did help in raising awareness of RDM and considered the roles that librarians have in delivering a robust RDM infrastructure and service within a University environment.

The programme was a good mix of presentations and breakout group sessions and I left the event with the feeling that RDM is certainly a hot and topical issue amongst university library staff challenged and engaged with the whole issue of RDM.

All the presentations and notes from the breakout sessions will be made available on the JIBS website, so I will just blog about some of the highlights I took away from this event. Definitely worth having a look at all the presentations once they are made available.

Michael Day from UKOLN gave a thorough overview of the importance of RDM and outlined how until recently there was no consistent way of managing research data in universities. Increasingly research bodies are becoming stricter in what they expect from the research they fund and managing research is important because it enables data re-use, ensures research integrity, improves research impact, and enables UK HEIs to fulfill any regulatory requirements.

He stressed the importance of buy-in from senior management on the necessity for good RDM practice and also to remember that RDM is the shared responsibility of both the institution and the researcher.

When it comes to the institutional drivers for effective RDM practice, two were continually mentioned throughout the day, by several presenters and in the breakout sessions:

  1. Compliance with funding mandates and policies
  2. EPSRC expectations and their Roadmap 2012 – compliance is essential by 2015

Liz Holliday presented on the UWE JISCMRD project and she gave a personal reflection on future librarian roles in RDM and why librarians are, or should be, involved. Liz’s presentation can be viewed here.

Rachel Proudfoot from the University of Leeds presented on the JISCMRD RoaDMaP project which is assessing data management requirements in a number of different subject disciplines and at different stages of the research application process (pre-award, live award, and post-award). She talked about current RDM capacity at Leeds and how important it is to ’embed’ RDM as part of normal university practice.

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Data citation, sharing data, and RDM at Nottingham

It has been a pretty hectic couple of weeks for Tom and I filled with meetings with key University of Nottingham staff from different departments and divisions all whom are keen to facilitate and deliver good and effective research data management (RDM) practice at our institution. We have identified and contacted academics from all five faculties (Arts, Engineering, Medicine and Health Sciences, Science, and Social Sciences) to take part in our phase one RDM pilots and we have also given plenty of thought to what we would like the University of Nottingham RDM website to contain and offer our research community. We are also working on a RDM@Nottingham survey which we hope will inform the development of the ADMIRe project.

Since my last blog post I have also attended some interesting external events including the excellent DataCite workshop at the British Library which covered topics such as how to mint a DOI (Digital Object Identifier), why making research data available and citable is important, and the challenges there are with citing research data. All the presentations from the day are available here.

I also attended the Repositories Support Project one day event on scholarly communications and new developments in open access in London on the 01st June. It was held at the stunning Art Deco venue the Royal Institute of British Architects (RIBA) and the programme showcased some great case examples of innovative approaches supporting data sharing, open access to research outputs and an open approach to scholarship.  Videos and presentations from the event are all available here.

Ethics, consent and data sharing – for anyone interested in this area of RDM I would definitely recommend listening to the recording of the Webinar delivered by Margaret Henty of the Australian National Data Service in April. She considers the myths around data sharing, meeting funding bodies obligations, informed consent, access control, and the importance of incorporating data sharing into research planning.

Also published this week is the Council on Library and Information Resources publication “How does big data change the research landscape for the humanities and social sciences?”. The full-text publication and associated press release is available here.